Adjudication Guidelines/Site Procedures
a copy of this sheet is in each Judges' Packet
Please familiarize yourself with these procedures and guidelines.
Download the Classical and Music Theater RUBRICS (below)
| class_mt_rubric.pdf |
Adjudication Instructions 2017
Please take time to familiarize yourself with this material.
Copies of these instructions and the Rubrics will be included in your Judge Packet.
The Head Judge (indicated by a * on the Judges' Packet label) is responsible for coordinating the smooth operation of the Audition in the designated room, maintaining order, and assuring that the Auditions are conducted in a professional manner.
General Site Procedures
Disqualification
In cases of suspected disqualification: do not announce the disqualification, but allow students to sing and then note ITA (Ineligible to Advance) on the Adjudication Sheet in place of a score - and state the reason for the disqualification. Report this to the Tally Room staff at the end of the Category. A student is disqualified if:
Singing Procedures
Singing Times
Category 1-4
Prelim 8 min
NO Semi
Final 5 min
Category 5-8B
Prelim 10 min
Semi 6 min
Final 5 min
Category 9-12B
Prelim 12 min
Semi 6 min
Final 5 min
Category 13-14
Prelim 15 min
Semi 10 min
Final 7 min
Adjudication
***REMINDER *** Comments and scores for each singer are written on the Adjudication form.
(“low” = 70; “high” = 100)
B) write constructive comments for improvement.
C) write the SCORE (between 70 and 100) in the box. The score should reflect the numeric assessments made in A
D) Sign and date the Adjudication Sheet.
Before the Singing begins
During the Singing
At the conclusion of Singing
Thank you for your service to the students and to the Chapter!
General Site Procedures
- NO video or audio recording is allowed at the Audition. (please remind the Audience)
- Please stay on time. It is imperative that the Auditions run on time.
- Singing time begins when the Room Monitor announces the name of the person auditioning.
- Singers should introduce themselves and their accompanist. Encourage them to do this if they have forgotten.
- Judges may recuse themselves from scoring if unable to give an impartial score. If doing so, give written comments but write "R" in the box for the score (D).
- Do not discuss students or their performances, or confer regarding scoring.
- Do not comment on or discuss singers' performances - ANYWHERE, ANYTIME.
- State your constructive criticisms in an encouraging and positive manner. In particular, comments on appearance and/or attire should be carefully considered. They should not affect the overall score. Consider including this in a private note to the instructor.
- Comments directly to a student’s instructor - paper and envelopes are provided in the judge’s packet for this purpose. Return with the Adjudication Sheets to at the conclusion of the singing category
Disqualification
In cases of suspected disqualification: do not announce the disqualification, but allow students to sing and then note ITA (Ineligible to Advance) on the Adjudication Sheet in place of a score - and state the reason for the disqualification. Report this to the Tally Room staff at the end of the Category. A student is disqualified if:
- they are using illegal copies of music – students using music downloads, CD-ROM, manuscript, or transpositions should have the signed permission form with them, and should present it to the Room Monitor and to the judges if asked.
- they are accompanied by their own teacher, or they accompany themselves.
- they do not sing listed repertoire -- if repertoire sung differs from that printed on the adjudication sheet, note it on the adjudication sheet and contact Kathy Otterson at the end of the singing division.
Singing Procedures
- In all Preliminary Categories: the singer announces and sings their first selection. Judges then choose from listed repertoire until time has run out. Please confer quickly to maximize singing time. There is no penalty for ending early OR running out of time.
- In the Semis/Finals: the singer chooses a selection from their repertoire to sing first, in its entirety, announces and sings it. Additional selections may be sung to fill the time. There is no penalty for ending early OR running out of time.
Singing Times
Category 1-4
Prelim 8 min
NO Semi
Final 5 min
Category 5-8B
Prelim 10 min
Semi 6 min
Final 5 min
Category 9-12B
Prelim 12 min
Semi 6 min
Final 5 min
Category 13-14
Prelim 15 min
Semi 10 min
Final 7 min
Adjudication
***REMINDER *** Comments and scores for each singer are written on the Adjudication form.
- On the singer’s Adjudication Sheet
(“low” = 70; “high” = 100)
B) write constructive comments for improvement.
C) write the SCORE (between 70 and 100) in the box. The score should reflect the numeric assessments made in A
D) Sign and date the Adjudication Sheet.
Before the Singing begins
- If necessary, give the Stopwatch to the Room Monitor for timekeeping.
- Timekeepers may elect to use their smartphones to keep time.
- Distribute the Adjudication Sheets to each judge.
- Distribute pencils, paper and envelopes (for comments to a specific instructor)
During the Singing
- Please stay on time. Refer to the schedule in the Judges' Packet to be sure.
- If a singer is not present at their assigned time, you may proceed to the next and allow the late singer to sing when they arrive.
- Remind the audience, if necessary, of expected performance decorum.
At the conclusion of Singing
- Adjudication sheets should be collated according to singer name.
- Leave the stopwatch in the room until the final division of the day is concluded, then return it to the TALLY ROOM with the other materials.
- The Head Judge should collect the Adjudication Sheets and any notes for instructors and place them in the brown envelope provided. Place all materials, in the blue plastic envelope, and return EVERYTHNG to the Tally Room. Delegate this to someone else if you have another judging assignment immediately following.
Thank you for your service to the students and to the Chapter!
